Tee Times Special Events allows you to create events within the Tee Times Calendar and on any regular Club Calendar. This tool should be used to schedule upcoming events like tournaments that require registration and that’s open to all members. You can then use the regular club calendars to help promote the event outside of the Tee Times Calendar.
This video contains highlights from a training Webinar given on Creating Special Events.
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Accessing the Tool
To get started, access the Tee Times Admin Dashboard. Hover over Administration and click on Special Events.
To select an event you will need to click on its name in the listing, this will darken the line of the event
Adding a Special Event
To add a new Special Event, click the Add Event button.
Move to the right side of the screen to begin setting up the type of event.
Type of Event
On the right side of the screen, you can define the Play Type of the event. Using the dropdown, choose if your event is a Single tee, Double tee, or Shotgun. The event window will refresh and update various options for the type of play you choose.
You can now move to more event settings located beneath the type of event box.
You will determine more event settings for the event by using the following tabs:
The final step is to click Save! If you have pre-existing reservations or a block at the same time as your event it will give you a warning message. You will want to remove those before creating your event. Feel free to open a new tab or window and remove or edit them so you don't have to start from the beginning.
Creating a Calendar Event
To add the event to a regular Club Calendar, click on Create Calendar Event from the Add Special Event window.
Click Save and Close to save the event to the designated calendars.
Editing & Deleting Special Events/Calendar Events
Once you have added your Special Event to the Tee Times Calendar, and Club Calendars, you can easily edit and delete these events directly from the Special Events manager.
Click Edit Event to make edits to the event.
Editing Tee Times Calendar Event
Make edits within the Special Event tool as needed.
Once edits are made, click Save or Save and Close. You may also use the Save as New button to duplicate your event settings. If you would like to duplicate your event be sure to follow these exact steps or you risk moving reservations in the event: First make the change to a pre-existing event (such as changing the date) and after making your change click Save as New. Do not click Save as New before making your changes.
Editing Calendar Events
To edit the calendar event, click Edit Calendar Event.
Make edits as necessary.
Deleting Tee Times Calendar Events/Club Calendars
To delete the event, click Remove. This will also delete the event from any Club Calendars that this event was assigned to.